If you are using a company that is properly insured and bonded why are you doing any of that?
"Narver, Christie" <[log in to unmask]> wrote:
We use a tape with the "If seal is broken check contents before accepting". The Records Supervisor or Manager only, seals the box at each end, initials & dates. When the box is brought back it is checked out through our records management system to HR and returned to records where it is again taped, initialed, dated and returned to storage by the Records Supervisor/Manager. Our vendor has been instructed to not open the boxes if interfiling is sent but to bring in the box and interfiling for the Records Supervisor/Manager to handle. Our vendor also has plastic boxes, called 'turtle' boxes we can rent and padlock if we want additional security.
Christie Narver, CRM
Records Manager
Rutan & Tucker, LLP
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Johnson Jr., Earl
Sent: Tuesday, November 20, 2007 11:11 AM
To: [log in to unmask]
Subject: How are you securing offsite storage boxes?
Good afternoon,
We need to send some HR records to offsite storage and I'm just
wondering how you are securing boxes that go offsite? Are you taping
them closed? If so, what kind of tape are you using? Anyone using
plastic ties to secure boxes? Any other methods being used?
Thanks.
Earl
Records & Information Management (RIM)... Trust us for success!
Got RIM?
Earl Johnson, Jr.
Corporate Records Manager
Colonial Pipeline Company
E-mail: [log in to unmask]
Office: 678-762-2586
This message and any attachments may contain confidential, proprietary,
and legally protected information. If you are not the addressee, please
do not read, copy, use or disclose this communication to others; also,
please notify the sender by replying to this message then delete it from
your system.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
