Larry,

When I sift through the listserv responses, your's is one I always read.  I
read it because, to me, you're the voice of technical astuteness and good
common sense.

Susan Lee, CRM/NS
256.503.3502
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Larry Medina
Sent: Friday, February 29, 2008 4:25 PM
To: [log in to unmask]
Subject: Re: Storage vendors and liability

I always LOVE to see the citations of protection from vendors under the UCC
Section VII for storage of records.   While it's all well and good for cases
of toilet paper or other marketable commodities, I think most organizations
who enter into a contractual agreement for storage of information assets
belonging to their organization have a bit higher expectations for the level
of protection they will be afforded.

You may want to take a look at NFPA232, the "Standard for the Protection of
Records" and ask your storage provider if their facility is in full
compliance with this Standard, or are they simply storing paper as a
commodity?  After all, even a box of blank paper is worth more than $1, in
fact, a good double walled EMPTY storage carton costs more than that.

Once you get a response to the question about compliant storage, I'd suggest
you speak to the Risk Manager or Legal Counsel for your organization and
make a determination if the potential risk you are exposed to is reasonable
as opposed to the savings for storing your information assets ion a facility
that values them at less than what you pay annually to store them.

I know in the past, this has sparked (no pun intended) some interesting
debates here and elsewhere.  Peter provided a link to an article, here's
another link that cites a number of similar articles
http://blogs.computerworld.com/node/3109

To adequately protect your information, you will likely have to purchase
independent protection (self insure) however, I can almost guarantee you,
your insurance carrier will be unlikely to provide that coverage to you for
storing your information in a cavernous facility next to an unknown quantity
of other similar boxes protected at an average of $1 each.

Ever consider a vault? =)

Larry
-- 
Larry Medina
Danville, CA
RIM Professional since 1972

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present,
place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]


-- 
No virus found in this incoming message.
Checked by AVG Free Edition. 
Version: 7.5.516 / Virus Database: 269.21.1/1303 - Release Date: 2/28/2008
12:14 PM


No virus found in this incoming message.
Checked by AVG Free Edition. 
Version: 7.5.516 / Virus Database: 269.21.1/1303 - Release Date: 2/28/2008
12:14 PM
 

No virus found in this outgoing message.
Checked by AVG Free Edition. 
Version: 7.5.516 / Virus Database: 269.21.1/1303 - Release Date: 2/28/2008
12:14 PM
 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]