Hey, following stuides on may be useful for the discussions on concepts of recordkeeping and records management.
1. RMS
RMS (Records Management System) refers to the highest level managerial functions that integrates records management system into the overall management systems and positions into top management within the organzation;
cf. RMS:part of the overall management system, based on records management principles, to establish, implement, operate, monitor, maintain and improve recordkeeping.
NOTE 1 Management system is the system to establish and acheve policy and objectives.
[ISO9000:2000, 3.2.2] [ISO9000:2005(E), 3.2.2] [ISO/IEC 2nd CD 27000:2007, 3.2.3]
NOTE 2 The management system includes organizational structure, policies, planning activities, responsibilities, practices, procedures, processes and resources. [ISO/IEC 2nd CD 27000: 2007, 3.2.4] [ISO 14001:2004, 3.8]
NOTE3 In AS 4390, Part 3, Clause 6.2.1. [ICA module 2, 2008], records management system equals to recordkeeping system.
2. RM
RM (Records Management) refers to the middle level managerial activites of resources, policies systems that make up records management across an organization;
cf.field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records
[ ISO15489:2001, 3.16]
OTHER CITATIONS [The New South Wales Government Archives and Records Management Authority, 2003] [Government of South Australia, 2006] [ The United Nations ARMS, 2006] [RMAA, 2008] [ICA module 2, module 3, 2008]
NOTE This definition equals to the definion of recordkeeping in (National Archives of Australia, Glossary of Recordkeeping Terminology, 2004; AS 4390, Part 1, Clause 4.19; AS 4390, Part 3, Foreword.) [ICA, module2, 2008]
3. RK
RK( Recordkeeping) refers to interoperational level managerial processes that covers the management of records ued in business and as archives.
cf.information systems which capture, maintain and provide access to records over/through time.
[Australian Standard AS 4390-1996, Part 1. Clause 4.20 ]
OTHER CITATIONS [AIIM, 2003] [The United Nations, ARMS, 2006].[Archives New Zealand, 2006] [RMAA,2008]
NOTE This definition equals to records system in [ISO15489: 2001, 3.17] OTHER CITATIONS [AS ISO 15489 Records Management] [AIIM, 2003][ Archives New Zealand, 2006][ Government of South Australia,2006]
4. RKS
RKS (Recordkeeping system, also records sytem) refers to the bottom level mangaerial information system that fulfil records management functionality and business operations follows the polices, rules and procedures established, also called records system.
making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information
[AS 4390-1996, Part 1, 4.19]
OTHER CITATIONS [The National Archives and Records Service of South Africa] [AIIM, 2003] [The New South Wales Government Archives and Records Management Authory, 2003] [Archives Zew Zealand, 2006] [Government of South Australia, 2006] [ICA, module2, 2008] [The National Archives and Records Service of South Africa]
NOTE Recordkeeping includes the creation of records in the course of business activity and the means to ensure the creation of adequate records; the design, establishment and operation of recordkeeping systems; and the management of records used in business (traditionally regarded as the domain of records management) and as archives (traditionally regarded as the domain of archives administration).
[AS 4390-1996, Part 1, 4.19]
Any critical comments are welcomed!
Xiaomi An
======= 2008-08-07 14:31:00 您在来信中写道：=======
>Hi all,
>
>
>
>Posing this question on behalf of someone not on the list. Do you consider
>there to be a difference between recordkeeping and records management, and
>if so, can you articulate that difference?
>
>
>
>Regards,
>
>
>
>Jesse Wilkins
>
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>
>
>
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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致
礼！
Dr.Xiaomi An
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2008-08-08
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