My copy of AACRAO (2000) offers no real explanation for the "recommended minimal retention period" of one year for these records.  It does note that federal, state, or other policies might require longer than a year's retention for application materials of unenrolled students.  For example, it says in a footnote on Retention Schedule A that "The IRS requires that, for tax-exempt status for private institutions, the records of applicants who apply and do not enter be retained for three years."

I highly recommend AACRAO as a starting point for anyone dealing with student records, but it should be supplemented with a look at state and federal laws.


Robin Dean
Records Management Assistant

University Records Management Program
Penrose Library, Rm 326
303.871.3147
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Stephen Cohen
Sent: Thursday, September 11, 2008 9:57 AM
To: [log in to unmask]
Subject: Re: C&U retention of admission applications

1 year does seem too short. Did AACRAO give an explanation for the
reduction?

Stephen Cohen | Records Manager | MetLife \ Legal Affairs | T 212-578-2373
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