For the sake of argument, let's say I owed $75.00 to sears and I received a
letter saying "pay up or we'll send out da boys".  Would this not be an
accounts payable issue to be filed under Sears?  The same would apply to an
email that I receive on the same subject matter.

The records manager (along with the retention committee) would have already
decided that the Accounts Payable file for Sears is (let's say) 6 years.

What difficult decision has to be made?  We have already decided it is an
Accounts Payable issue because I owe the money - and who do I owe it too
(excuse my English... to whom do I owe the money?)

If you would handle it in this manner with a paper document, why not do the
same electronically?  Make a directory for your Accounts Payable accounts
that would have a six year retention .  IT can then purge the directory of
any documents that are over six years old.  A slightly different procedure
would be required if there is legal Hold.

On Thu, Sep 25, 2008 at 9:17 AM, Deanna Brouillette <
[log in to unmask]> wrote:

> Graham wrote:  "Each directory file would have a specific
> retention that matches a hard copy of a similar subject matter.  The
> employee does not make the decisions of what and how long, they were not
> hired to do that; the records manager was and the IT manager was hired to
> decide on the how."
>
> But aren't we still asking the employee to make the decision on how long
> the record will be retained by asking him or her to choose the correct
> folder?  Or are you talking about auto-classification?
>
>
> Thank you,
> Deanna L. Brouillette, CRM
> Records Manager
> Chesapeake Energy Corporation
> Phone: (405) 767-4747
> Mobile:  (405) 706-2745
> Email: [log in to unmask]
>
>
>
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-- 
Graham Kitchen
OTECH International
(866) 333-2015

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