Peter, you hit the nail right on the head. This problem was
precipitated by not having patrons fill out new apps, upon the renewal
of their cards every three years. As a result, there are apps that
could definitely be discarded, but we don't have any way of knowing
which patrons are "active" without an immense amount of data entry and
staff time. Going forward, the plan is to have every patron fill out a
new app every three years.
The last 10-yrs have been a time of great expansion for us, but now that
we are retracting a bit due to the economy, RIM has become a problem
that nobody knew was a problem until it was a "PROBLEM". I'm sure this
is a fairly common situation.
I have an interest in Records Management. I caught the bug in Library
School, and I'm really excited about developing a new records policy for
our library. The State of Michigan has a General Retention Schedule for
Michigan Libraries, which will serve as a guideline for us to manage our
records more effectively.
If it proves that the equipment for scanning turns out to be cost
prohibitive, I'll be working on a way to better organize the records
that we do have for retrieval.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Peter Kurilecz
Sent: Tuesday, August 18, 2009 10:55 AM
To: [log in to unmask]
Subject: Re: Advice on scanning documents for storage and retrieval
On Tue, Aug 18, 2009 at 10:48 AM, Bass,Sheryl <[log in to unmask]> wrote:
> The paper system is not working well as they aren't classified and
> organized appropriately. Our biggest problem is that we are running
out
> of room to store the various records we have to save.
>
is there an expiration date for the library card? do they need to renew
their cards periodically?
Seems to me that a little bit more analysis of the process and use needs
to
be done. Throwing technology at a problem frequently compounds the
problem
if proper analysis has not been done.
measure twice, cut once
--
Peter Kurilecz CRM CA
[log in to unmask]
Richmond, Va
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