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Subject:	Re: IRS RULES/GUIDELINES FOR THE MAINTENANCE OF PAPER INVOICES
From:	"Alfaro, Vladimir" <[log in to unmask]>
Reply To:	Records Management Program <[log in to unmask]>
Date:	Fri, 4 Jun 2010 13:26:48 -0400
Content-Type:	text/plain
Parts/Attachments:	text/plain (51 lines)

Thanks, Gary. I am in the Real Estate industry - we do not contract with the US Gov't but they have leases with us in various buildings we own/manage.  Do you know where I can get the document that notes the requirement below?  Thanks!

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Link, Gary M.
Sent: Friday, June 04, 2010 1:04 PM
To: [log in to unmask]
Subject: Re: [RM] IRS RULES/GUIDELINES FOR THE MAINTENANCE OF PAPER INVOICES

Vladimir,

I don't know what industry you're in, but in case you're a contractor with the US gov't, the FAR's require you to keep paper records for one year after scanning them.

Gary Link, CRM
Pittsburgh, PA

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Alfaro, Vladimir
Sent: Friday, June 04, 2010 12:25 PM
To: [log in to unmask]
Subject: IRS RULES/GUIDELINES FOR THE MAINTENANCE OF PAPER INVOICES

Good morning!

Need a little help from the list.  We are in the process of implementing our RRS as it applies to our AP files.  In addition to this implementation, we are also developing a new application that will allow us to scan paper invoices directly to our ECM tool. I am wondering if someone is aware or knows if the IRS requires or has a mandate to keep paper invoices or will the electronic scanned version of the invoice will be sufficient as a record in lieu of the paper invoice.

Any assistance pointing me in the right direction will be much appreciated.

Thanks,

Vladimir

Vladimir G. Alfaro
[log in to unmask]
(212)715-0393

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