Hi Jennifer!
We have formulas for figuring what you need to do, but we really don't know how long it takes until we do a proof of concept for a project. To do a proof of concept, you take a couple or 3 boxes of representative files and process those. You may want to do a couple of boxes first to get the feel of what needs to be done. Then track how long it takes to prep, scan, index and upload a box of typical files to your document management system. Then you can create a formula for the rest of your records.
I hope this helps!
Warm Regards,
Pam Sankey
Account Executive
DocuData, A BancTec Company
3724 Dacoma, Suite 200, Houston, TX 77092
[713.686.8747 - Office ] [ 281.210.7338 - Cell ] [ Contact Us ] [log in to unmask]
________________________________
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Jennifer Whitlock
Sent: Wednesday, June 09, 2010 11:16 AM
To: [log in to unmask]
Subject: Estimating time to digitize
Hello collective wisdom,
I have been searching various lists and internet sources for some
guidance and unfortunately have found very little. What I have found
varies widely.
I am trying to find estimates for how long it takes to digitize archival
materials. I know this varies widely by type of material and the amount
of description/metadata.
But I need some formula for a grant proposal and to convince the
administration what is feasible. For example, we can scan "x" amount of
images per year with minimal metadata.
Or it takes "x" minutes per image for digitization and description. I
saw one breakdown that required about 45 min per image and another that
assumed 100 images per hour.
[I am talking about mainly unbound documents and not books.]
Does anyone have any sources they can refer me to? Or any statistics on
a project they worked on and how much they accomplished? Amount of
staff, equipment, etc.
I have found a ton of information of estimating costs but very little on
the time it takes. I have found grants that did 3000 images in a year
to 100,000. Obviously there was a different
amount of staffing and the higher yield project was doing minimal
metadata and low-res b/w scans.
I expect there is no magic formula due to all the varying factors. If
anyone can point me in the right direction, I would be very grateful.
Thank you!
jennifer whitlock
Archivist
Indianapolis Museum of Art
4000 Michigan Road
Indianapolis, IN 46208-3326
T 317-923-1331 x225
F 317-931-1978
[log in to unmask]
http://www.imamuseum.org
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