Bill -
Your generous offer of information is defeated by the unwillingness of
the IBM servers to give it up to people who tried to review it. Maybe
it was just me. :(
Thanks,
___________________________________
Mike Alsup
Sr. Vice President
Gimmal Group
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of William Neale
Sent: Tuesday, June 22, 2010 8:16 AM
To: [log in to unmask]
Subject: Re: Real Estate Costs for Paper Records
Elysia, I saw your question posted to the List Serve and wanted to share
with you a great deal of information about a major study by IBM on your
very question. If you will go to the link below you will find out about
the heavy burden paper records place on organizations from a cost, risk,
business intelligence and environmental prospective. In the study a
large
commercial bank was still using a lot of paper in nine of their business
units, and a potential cost savings in those units was estimated to be a
$36 Million ROI in three years. Most of the costs savings were from
productivity gains and resource savings. Some were from real estate
savings, but that was not the most significant by any means. The real
key
to the savings is to stop printing the paper to begin with. Studies
show
that 80% or more of the paper that companies use come from a "born
digital" source, such as Word files, web pages, reports, emails, etc.
By
using tools to automate the collection, analysis, searching and records
management of the digital content it is often possible to no longer
print
a lot of the paper, though clearly there are occasions when some will be
printed so you won't stop it all.
http://www.informationmanagementrequest.com/campaigns/compliance_warehou
se/site/nopaperweight.html?sor=red
Known as the "No Paper Weight" study, at the link you can find:
White papers describing the study,
An independent validation of the results from Cohasset Associates
Another white paper from them on the legal admissibility of digital
copies
of paper.
Tools that can help you estimate your potential savings
And more
If you wish to discuss this live feel free to contact me off list.
Bill Neale
Product Marketing Manager
IBM Records Management Products
[log in to unmask]
________________________________________________________________
Date: Mon, 21 Jun 2010 11:57:32 -0400
From: Elysia Guzik <[log in to unmask]>
Subject: Real Estate Costs for Paper Records
Hello collective wisdom=2C
=20
My organization is currently considering moving to a paperless approach
to
=
managing records. As part of our research for this project=2C I've been
ask=
ed to calculate cost estimates for maintaining paper records (compared
to
e=
lectronic)=2C from both a resourcing and real estate perspective. If you
ha=
ve used tools/ tip sheets/ publications/ websites/ blogs that have
proved
t=
o be helpful for similar estimates=2C I'd be happy to hear from you.
=20
Thanks in advance=2C
Elysia Guzik
William E. (Bill) Neale
Program Manager, Compliance Product Marketing
IBM Software Group
Enterprise Content Management
Tel: O 804-789-0076; C 804-647-0206
Email: [log in to unmask]
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