Dear All, I have a question regarding the above subject, as follows:


We have recently started to implement our RRS, as it applies to our physical AP Records. Similarly, we wanted to apply the RRS to the destruction of our Electronic AP Records - to show consistency across the board in destroying information based on content and not simply media.



The challenge that we now have is that the Accounting Application, where all the electronic information resides uses the AP information or the AP information is tied back to other modules (GL, FS, etc.). So, if we were to delete or destroy the Electronic AP information, it would render all the other information useless - numbers would not match, etc.  This GL and FS are information that we deem important for historical purposes and would not want to delete or destroy.  So, from a business perspective, while we are in agreement that we can destroy the physical AP Records, we don't want to destroy or erase the electronic information.



My question is, how have other companies dealt with this issue?   I would have to think that we are not alone in taking on this challenging tasks.  How have others addressed this?

Thank you all! I welcome all suggestions, comments, advise, etc.

Many thanks in advance,  Vladimir.

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