A duplicate record is a reproduction of the content in the official or administrative copy. By definition, duplicate records will contain the same information as the administrative copy.  The duplicate shouldn't be retained, but should be discarded as soon as possible so that there is no conflict with the information contained in the administrative copy that is being retained.  If a user does keep a duplicate for their use, it shouldn't be retained longer that the original that contains the same information.

Looking forward to hearing other thoughts,

Aaron Bryant, CAPM, ERMs, ECMs
Records Administrator
Whole Foods Market
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Mumtaz (Mohammad) Ahmad
Sent: Thursday, December 23, 2010 3:53 PM
To: [log in to unmask]
Subject: Administrative Vs. Duplicate Copies

Greetings Everyone,
Can some one please differentiate among an "Administrative Record"
vs."Duplicate Record". To my understanding the original record is to be kept
by its creator, however what will be the retention for "Administrative
Copies"?

Thanks
Mohammad Mumtaz
-- 

*Mohammad Mumtaz Ahmad*

*MISt (2010)*

*Records Management, Library and Information Studies***

*Faculty of Information (iSchool), University of Toronto*

Program Director

ARMA Toronto Chapter
Cell : (647) 898 3970

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