Season Greetings!
In you inquiry, I understand the "duplicate record" as a convenience copy or a
non-record. Convenience copies are just that...convenient for the user. However,
there will be times when the convenience copy will be used for a different
purpose than the original. In most times, the copy will become part of
another group of records as a supporting document. Therefore, will be destroyed
with that group of records when that retention is up. Othewise, I strongly
recommend destroying a convenience copy within six months to one year. This will
ensure the copy does not out live the original record, plus any issues that
arise after that time will need to be handled by the original record holder.
Stephanie Jones
Austin, TX
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________________________________
From: Mumtaz (Mohammad) Ahmad <[log in to unmask]>
To: [log in to unmask]
Sent: Thu, December 23, 2010 3:52:53 PM
Subject: Administrative Vs. Duplicate Copies
Greetings Everyone,
Can some one please differentiate among an "Administrative Record"
vs."Duplicate Record". To my understanding the original record is to be kept
by its creator, however what will be the retention for "Administrative
Copies"?
Thanks
Mohammad Mumtaz
--
*Mohammad Mumtaz Ahmad*
*MISt (2010)*
*Records Management, Library and Information Studies***
*Faculty of Information (iSchool), University of Toronto*
Program Director
ARMA Toronto Chapter
Cell : (647) 898 3970
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