On Tue, 25 Jan 2011 11:34:05 -0700, Chris Flynn <[log in to unmask]> wrote:

>> Also, if a DL or ID expires and the employee gets a new one, are you
>>  required to make sure your copy is current?
>> 

>
>This is why one Medina is enough. Larry can you provide a scenario in which
a hiring record would need to be altered at a later date? I-9 is specific to
employment at the time you hire. 
>

The original post stated:  

"Colorado requires an additional form and we are required to keep the copies of 
identification cards."

I asked:

"With regard to the retention of a copy of a photo ID or Driver's License,
if it is 'required by Colorado" I'd find out what the retention requirement
is and how the State treats the handling of PII.  Also, if a DL or ID
expires and the employee gets a new one, are you required to make sure your
copy is current?"


Never suggested an I-9 would need to be changed, but the original question
didn't state if the additional requirement for the ID/DL in CO was required
as a 'hiring record', or if it may be related to the specific type of work
someone is performing... if the reason is to have something that is a
validated and/or State or Federal issued photo ID, then CO may want to
ensure what's on file is current which is WHY I SUGGESTED 

"...find out what the retention requirement is and how the State treats the
handling of PII.  Also, if a DL or ID expires and the employee gets a new
one, are you required to make sure your copy is current..."

Next time, I can draw you a picture if you'd prefer Mr. Flynn =)

Larry
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]