Karen, IMHO, the issue of long term or "permanent" -- I prefer
"persistent" -- storage of digital information is a challenge. There is
no quick, single, universal solution. So, as is often suggested in
these pages, your answer is, "it depends". Also, I see significant
variance, in particular, between the public and private sectors.
For business applications:
With enduring issues of media integrity, the evolution of operating
systems/application software, changing encryption/password protection,
and lack of confidence in: future budgets, staff time/expertise, need to
preserve metadata, and motivation, my rules of thumb are:
1. Don't trust removable media beyond 7-10 years (depending on your
risk tolerance)
2. For retention periods up to twice that, you may consider (with
caveats) a single media migration
3 If you need to preserve records longer, print them to a microform
This is a big issue, with many dynamics. Feel free to contact me offline.
Good luck,
Gordy
Gordon E.J. Hoke, CRM
On 4/15/2011 9:00 AM, Trussler, Karen wrote:
> < We now keep the tapes for 60 days.>
>
> I have read with great interest and agree that back up tapes are not
> suitable records retention tools. What I am interested in asking the
> group is how do you keep your "permanent or long term" electronic
> records"?
> Karen
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