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I've seen where raster 'images' of the CAD files are included in an ECM system with links out to the CAD application repository for the actual file but not the working CAD file. This allows those who may need to 'see' the
file to do so, but not to have any access to a working copy.   

Part of the reason for this is some files have a limited access to authorized users, and the other part is the need to have the ECM link to the CAD (Intergraph or AUTOCad) and all 3rd party applications (such as the PRO-series), which can be time consuming to load, cumbersome to maintain, and serves limited value for any/all users not needing such access.

Larry
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A question for you then, do you consider CAD files record documents?  I do not for a couple of reasons.  First, construction should take place using stamped and sealed drawings.  These are the approved record drawings of the project.  Second, I see CAD files as more of the tool used to create the record which is kept in a pdf format.  Those final drawings (here's what we gave you to build from Mr. Contractor) should be kept in the repository.

Having said that, I also know that the CAD files are important to the project and should be managed and version controlled.   A tool like ProjectWise or McLaren would provide these controls.  I'm just not convinced that a records repository is the place to manage the CAD files.

Brian K. Starck, CRM
Enterprise Records and Information Manager
Work: 303.299.2177
Cell: 720.253.3662

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