Joy, does NV Energy not use an Oracle database for retention policies?  At
one time NV Energy had developed and used an Oracle database for retention
policies which also tracked changes for an audit trail.  It also contained
the indices for off-site storage for the records center, microfilm and
aperture cards, destruction activities, etc.  It emulated some of the
functions we had developed (on a different platform) while I was with Duke
Energy in the late 90s.  I believe a Ms. Amy Taylor from your I/S did the
creative programming for these functions, and also wrote the documentation
and user instructions.  You might want to check with her.

Best regards, Steve
Steven D. Whitaker, CRM


On Tue, May 10, 2011 at 11:23 AM, Sowle, Joy <[log in to unmask]> wrote:

> Hello, my name is Joy Sowle, Information Records Management Analyst for NV
> Energy, Inc., a utility located in Nevada, USA, servicing the electricity
> needs of 2.4 million customers.  We also provide natural gas to more than
> 150,000 customers in Northern Nevada.
>
> Our Corporate Records Department currently utilizes Excel for creating and
> updating our Records Retention Schedule for over 130 departments in our
> Company .  Every two years, a review of the Corporate Retention Schedule is
> done by Outside Counsel.  Changes are made by the attorney and returned to
> us in Excel, where in turn, each Analyst must cut and paste the changes into
> their appropriate departments' Retention Schedule.  This process is
> extremely time consuming.
>
> I would like to create a database using Microsoft Access, where we could
> download to and upload from Excel, as this is the program the attorney
> prefers.  Has anyone worked in Access to create their company's records
> retention schedule?  If so, I would like to contact you to discuss.
>
> Thank you.
>
> Joy Sowle
> NV Energy, Inc.
> Analyst, Info Records Mgmt
> Corporate Records
> (775) 834-4197
>
> HAWKEYES Diversity Champion
> "Seeing the Wisdom to Change"
>
>
>
>
>
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-- 

Best regards, Steve
Steven D. Whitaker, CRM

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