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Date: | Thu, 25 Aug 2011 09:56:29 -0400 |
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This is going to get that time-worn answer, "it depends." It depends on the
kind of destruction program you're running. In some cases the signatures on
the destruction form are actual approval for the destruction. In other
programs, the signatures acknowledge that there are no pertinent legal or
audit matters for which a records hold is required. In still others, where there
is a very formal and well-documented records hold process, no signatures are
gathered at all: the retention schedule was approved when it was originally
implemented, and it becomes the destruction authority.
Whatever the program or philosophy, it makes good sense to discuss the best
approach with your internal counsel and executive. If they're not comfortable
with it you'll run into trouble.
Wayne Hoff, CRM
Calgary, AB
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