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Subject:
Re: Management of Large Engineering Drawings
From:
Todd Johnson <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Fri, 14 Oct 2011 15:12:50 -0500
Content-Type:
text/plain
Parts/Attachments:
text/plain (50 lines) 
Well said Gary and Ginny. Your responses are in line with what our Design
Engineer Supervisor suggested, but it's always comforting to have
confirmation from those who have travelled this road before.

On another front, our current scanning process of these drawings isn't up to
par. Can anyone recommend a scanning platform for engineering drawings? What
about a multi-page scanner for large drawings?

Thanks again,

Todd Johnson, CRM, ERMm
Southern Star Central Gas Pipeline
Manager - Records & Information Management
[log in to unmask]

On Fri, Oct 14, 2011 at 1:24 PM, Jones, Virginia <[log in to unmask]> wrote:

> <Owners of the structure generally need only keep the Record Set (sometimes
> referred to as As Builts), but the designer is well-advised to retain all
> phase sign-off sets for the duration of the statutes of repose in the
> jurisdiction the structure was designed and built in.>
>
> I would add to Gary's excellent comments that you research the limitation
> of actions on faulty construction and for contracts for your location.  This
> would generally set a shorter retention for the "initialed" drawings you are
> keeping as support for the various approvals.  Usually, the "as-built" or
> "record" drawing is the longer or permanent retention and the various stages
> of drawings preceding it may be used for the types of issues Gary mentioned.
>
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
>
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