For general guidance and to get the e-Records juices flowing, I found the
proposal below and
NARA's<http://www.archives.gov/records-mgmt/policy/requirements-guidance.html>website
helpful.

*NARA seeks feedback on shared-drive content-management proposal -
*FierceGovernment
The National Archives and Records Administration is requesting comment from
federal agencies on proposed new guidance for managing content on shared
drives.
NARA says shared drives, or network drives, do not provide the functionality
of an automated electronic record-keeping system. That means agencies that
store records on the drives need to implement policies and procedures to
provide records-management functionality, which requires manual
intervention. Potential challenges, according to NARA, include:

http://bit.ly/uaBokD
article contains a link to the pdf file
Source:
http://www.fiercegovernment.com/story/nara-seeks-feedback-shared-drive-content-management-proposal/2011-10-24
See if people are clicking on this link: http://bit.ly/uaBokD+
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Todd Johnson, CRM, ERMm
Manager - Records & Information Management
Southern Star Central Gas Pipeline
[log in to unmask]

On Tue, Oct 25, 2011 at 5:12 PM, alex campbell
<[log in to unmask]>wrote:

> Hi Jimmie,
>
> We are in the midst of the very same process. Europe has developed a
> fantastic guideline for electronic filing (now if they can only fix they're
> financial house) standards with Moreq2. I have attached the file for your
> review.
>
> Hope this helps!
>
> Best,
>
> Alexander Campbell, M.S.
>  Records Analyst
> Dewey & LeBoeuf LLP
> (212) 259-7954
>
> On Tue, Oct 25, 2011 at 5:24 PM, Savage, Jimmie <
> [log in to unmask]> wrote:
>
> > Hi:
> >
> > It' been a while since I've posted so I'll give a brief introduction. I'm
> > the Records Management Officer for the Teacher Retirement System of
> Texas.
> > We are the retirement system for everyone employed in public education in
> > Texas. We cover approximately 1M people actively employed in education
> plus
> > approximately 300k retirees. In addition to being the Records Management
> > Officer I oversee a team the that handles production scanning & indexing
> of
> > documents into TRS' document imaging system and another team that handles
> > demographic transactions on member accounts. I've been working in records
> > management since the late 1970s and a CRM since the early 1980s.
> >
> > We are currently in the process of developing guidelines to assist
> > departments in managing electronic records (email, network file shares,
> > etc.) according to our record retention schedule. We would appreciate it
> if
> > you could share any examples of similar materials you have used in your
> > organization. In particular we would be interested in anything relating
> to
> > file plans or standardized folder structures; mapping file structures to
> > your retention schedule; transferring file shares or email accounts to
> > successor employees; or records/information stored in IT applications,
> data
> > systems or repositories. Pointers to references you have found useful in
> > developing these kinds of materials would also be appreciated.
> >
> > We have a records management policy in place. So that part of the problem
> > has been covered. We're looking for process, procedure, and guidance
> > information that have been used to help improve compliance with the
> policy.
> >
> > If you'd like to reply off list you can send them to me or our Records
> > Retention Analyst, Mark Browning ([log in to unmask]<mailto:
> > [log in to unmask]>). Thanks in advance for your assistance.
> >
> > Jim
> >
> > Jimmie E. Savage, CRM
> > Manager, Member Data Services
> > (512)-542-6281
> > [log in to unmask]<mailto:[log in to unmask]>
> > Teacher Retirement System of Texas
> >
> >
> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> > Contact [log in to unmask] for assistance
> > To unsubscribe from this list, click the below link. If not already
> > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
> the
> > message.
> > mailto:[log in to unmask]
> >
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>

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