Judy,

My first thought is to scan the papers in the boxes and use our simple to use retrieval software, but if you are set on box storage tracking software, could you provide more information:

What are the files and how long do you intend to hold them?(How long by law are you required to keep them)
Do you have an IT staff to support the software?

Microfilm could be an option, then the scan on demand option of a Scan Pro 2000 opens up.  Another option is to apply bar codes to the boxes.  

I work for a full production scanning and document management software company in Rhode Island and we deal with these questions all the time.  If you would like to bounce some thoughts off someone here I would be happy to arrange it. Please email me at [log in to unmask]

Cindy

Cindy Bialy 
Director of Marketing
AMS Imaging LLC 
[log in to unmask] 
(800) 966-5738 
(401)738-5111 x245 
 
www.amsimaging.com


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Startari, Judy
Sent: Tuesday, January 03, 2012 12:20 PM
To: [log in to unmask]
Subject: Records Storage Tracking Software

Dear Colleagues,
I manage the records function for a local community college.  Can anyone 
recommend a software for tracking in-house records storage boxes?  I am 
currently using Excel to track the in/out/destruction and management would 
like to see the process more automated.  I have just under 3,000 bankers 
boxes and do not anticipate a great deal of growth.  The soloutions I have 
found thus far are for large commercial storage facilities and are very 
expensive.  I was asked to use an Access database, however my IT 
department does not support Access, not to mention I do not posess the 
knowledge to do this myself.  Any info on an out of the box solution would be 
much appreciated.  Thank you.
Judy

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