RECMGMT-L Archives

Records Management

RECMGMT-L@LISTSERV.IGGURU.US

Options: Use Forum View

Use Monospaced Font
Show Text Part by Default
Show All Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Subject:
From:
Molly Kitchen <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Fri, 23 Mar 2012 09:35:23 -0400
Content-Type:
text/plain
Parts/Attachments:
text/plain (32 lines)
I have been reading documentation about Sharepoint 2010 My Sites and it 
seems like there could be Records Management issues with this feature.  I 
have been searching online to see if there has been much written about the 
potential RM issues but haven't found much.  What are your thoughts?


10. Educate users about the purpose of their My Sites document libraries
Although a My Site contains document libraries for an individual user’s personal 
and shared documents, it is not meant to be a replacement for other 
document storage such as network drives.

Help users to understand when they should use their My Site to store content 
instead of another location, such as in a document library on a team site or a 
shared network drive. Good uses for My Sites document libraries include 
personal works-in-progress and other documentation that do not belong to a 
team or project, but do require governance, collaboration, and other 
functionality that is provided by SharePoint Server.

Users typically store a lot of content on network drives that is outdated or 
otherwise unnecessary to be managed in a SharePoint document library. If you 
want SharePoint Server to include content from network drives, index those 
drives and surface it through SharePoint search instead. This reduces the 
SharePoint storage required to manage the actual data while still enabling 
users to find content that is stored outside SharePoint Server. For more 
information, see Plan for crawling and federation (SharePoint Server 2010) and 
Manage crawling (SharePoint Server 2010).

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

ATOM RSS1 RSS2