Here's our retention for Emergency Response plans and for Disaster Recovery documentation.  They are both based on the State of Virginia General Schedules for localities (http://www.lva.virginia.gov/agencies/records/sched_local/index.htm) and the response documentation retention is also based on FEMA requirements.



WW1139


DISASTER RECOVERY FILES

Series consists of records created to document and recover expenses for disaster recovery in a Federally declared disaster. Records may include damage reports, expense records and supporting documentation


Retain 5 years after claims filed or written off, then purge or destroy.


GS7-005521


CC0014


EMERGENCY PLANNING RECORDS

Consists of disaster planning files and may include disaster plans, emergency action plans, emergency contacts, telephone listings and other supporting documentation.

a. Copy of Record











b. Other copies






























[See Section II, Director's Office, Human Resources, Safety & Training, Schedule Item #WW1073.]

Retain 6 months after last entry or use, then purge or destroy by shredding.




ADMIN

(GS16 005243)


WW1073


EMERGENCY PLANNING RECORDS

Copy of Record. Includes disaster plans, emergency action plans, contingency plans, etc.


Retain 2 years after superseded, then purge or destroy.


GS19-010042








Ginny Jones

(Virginia A. Jones, CRM, FAI)

Records Manager

Information Technology Division

Newport News Dept. of Public Utilities

Newport News, VA

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