Even though the requirements in standards are not "legally" required, they are your best bet for getting a vault constructed that protect its contents.  The whole point behind adopting standards internally (if they are not already required by regulatory bodies) is to obtain products, construction, supplies, and services that are...well....standard.  Standards are developed by a cross section of users, government specialists, and vendors and reflect the best practices or technical requirements for the subject matter the standard covers. We require adherence to specific standards in contract and RFP specifications for certain services, like storage of records, data or media, creation of digital or film images, construction of vaults in our facilities, and even handling of records and information containing personal information.  Referencing the standard not only sets a consistent requirement, it eliminates the need for a voluminous listing of what we require from the vendor or contractor.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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On Wed, May 23, 2012 at 8:15 AM, Jones, Virginia <[log in to unmask]> wrote:

> NFPA 232 contains all fire protection requirements for records storage.
>  As with any standard, it is not required to be met legally unless it 
> is adopted as a requirement by legislation or any regulatory authority 
> over your records.  Individual organizations can also adopt standards 
> for compliance within their organization.
>
> Ginny Jones
> [log in to unmask]
>

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