Ann:
We are currently implementing the archiving/purge processes we had developed for our SAP CIS database.  It is true that you cannot delete SAP records/objects directly from the R3 (active front-end) database.  You can archive to an offline repository and delete from there.  However, you cannot delete individual records/objects.  You have to archive in batches (usually by object and trigger event date) and then delete entire batches.  If you have to hold anything in the batch for some reason, then you must hold the entire batch.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Ann Mangiaracina
Sent: Tuesday, July 10, 2012 12:38 PM
To: [log in to unmask]
Subject: [RM] SAP records

Good Day Everyone,

Can anyone share how they manage SAP records with a retention schedule?

My company has a retention schedule defining how long we keep financial records in SAP and I’ve just been told by my Technology department that we can archive records in SAP but never delete them.  Our retention schedule 
says that we will destroy the records.   If this is true that SAP data cannot be 
deleted then I need to amend the schedule. 

I’m sure this is probably really basic stuff to many out there in the records mgmt community but I’m new to records management.  Thanks for any feedback you can provide! 

Also, unrelated to my SAP question above, does anyone have any links to best practices on establishing an aduit/compliance program for a new records mgmt 
program?    

Have a great week!  And thank you again for taking the time to consider my questions!  

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