Hi Ann,

I believe they go to an "archive" status and then they are deleted from there.  I show them on the retention schedule as "office" CY+2, " Storage" 3, and "Total" CY+5 - meaning they are stored online and are accessible for the current year plus 2 years then they are archived for 3 years, then purged when that 3 year retention is met (CY+5 total retention).   These three columns are standard on our retention schedules for paper records and I just use the same format for the SAP records.

How do you handle tax audits - when auditors come in to audit your financial records?

Thanks,
Jeanne

-----Original Message-----
Can anyone share how they manage SAP records with a retention schedule?




This electronic communication may contain confidential information. If you believe you have received this message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]