Interesting conversation...

Previous practice for me in the past was to destroy the content and
retain all the metadata.  We never had a case where this came back to
bite us.

For further reading you may want to consider reading ISO/TS23081-1&2 -
Information and Documentation-Records Management Processes-Metadata for
Records.  I read it hoping it would provide some answers to this
conundrum.  As it is copyrighted, I can't quote it word for word, but
the gist of it is they say that you need to be cautious in making this
decision with a clear understanding of risk, authenticity, reliability
and organizational requirements.  No clear answer is given.

As David has suggested, the standard mentions that you are to retain the
metadata to bear evidence of the existence and destruction process...but
mentions nothing else

I guess it boils down to what metadata you have captured and the risk in
maintaining it within your organization. Clearly, a written policy and
following that policy is essential along with Julie's idea of an audit
process.  


John Annunziello, CRM, CDIA+, ermm
Records and Information Audit/Compliance Officer
Corporate Services Department
Office of the Regional Clerk
The Regional Municipality of York
Newmarket, Ontario

(905) 830-4444 x1318

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]