"I am trying to move towards a "don't retain the metadata on destroyed
items" 
exactly like what David Steward described."

Angie, David did not retain all the metadata but did retain the
destruction dates in a separate folder....good solution to this dilemma.
I would recommend that you do the same.  The fact that you don't have
the record any longer is not sufficient proof that you destroyed it.
You need to save the destruction metadata so you can prove it was
destroyed on this date. 


John Annunziello, CRM, CDIA+, ermm
Records and Information Audit/Compliance Officer
Corporate Services Department
Office of the Regional Clerk
The Regional Municipality of York
Newmarket, Ontario

(905) 830-4444 x1318

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