<I was hoping to find a standard that I had overlooked and perhaps ARMA can summon its think tank to issue a statement on that issue.>



Angie:

There are two ISO standards that deal with records management metadata issues.  They might be helpful.



ISO 23081-1:2006 Information and documentation -- Records management processes -- Metadata for records -- Part 1: Principles

Abstract

ISO 23081-1:2006 covers the principles that underpin and govern records management metadata. These principles apply through time to:

*             records and their metadata;

*             all processes that affect them;

*             any system in which they reside;

*             any organization that is responsible for their management



ISO 23081-2:2009 Information and documentation -- Managing metadata for records -- Part 2: Conceptual and implementation issues

Abstract

ISO/TS 23081-2:2009 establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1:2006. The purpose of this framework is to:

*             to enable standardized description of records and critical contextual entities for records,

*             to provide common understanding of fixed points of aggregation to enable interoperability of records, and information relevant to records, between organizational systems,

*             to enable re-use and standardization of metadata for managing records over time, space and across applications.



It further identifies some of the critical decision points that need to be addressed and documented to enable implementation of metadata for managing records. It aims

*             to identify the issues that need to be addressed in implementing metadata for managing records,

*             to identify and explain the various options for addressing the issues, and

*             to identify various paths for making decisions and choosing options in implementing metadata for managing records.



Ginny Jones

(Virginia A. Jones, CRM, FAI)

Records Manager

Information Technology Division

Newport News Dept. of Public Utilities

Newport News, VA

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