Fred,

 Please clarify what you meant by the last statement.  I.e., did you think
that keeping offsite copies was somehow unreasonable?

 Best,

 -D

 On Sat 21/07/12 5:02 PM , Frederic Grevin [log in to unmask] sent:
 Hugh Smith said "... [ask] your offsite storage company ... to define the
level of protection they provide you. Then ask them to give you a letter
with a Statement of Defined Protection."

 Hugh, is there a publicly-available format for this Statement of Defined
Protection? Specifically, what it needs to include.

 Hugh also asked "... how many companies really make the redundant copy and
have a precise plan to ensure it is offsite while the original is in the
file cabinet on site?" 

 IMHO, any Records Manager who suggested such a solution to her (his)
executive management would be told to have her (his) head examined. Or less
kindly treated.

 Fred 
 ---------------------------------
 Frederic J. Grevin
 [log in to unmask] [1]
 212-312-3903
 Vice-President, Records Management
 New York City Economic Development Corporation

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