2.    Records Disposition Files.
This is from NARA GRS 16, Item 2 

2.    Descriptive inventories, disposal authorizations, schedules, and reports.

    a.    Basic documentation of records description and disposition
programs, including SF 115, Request for Records Disposition Authority; SF
135, Records Transmittal and Receipt; SF 258, Agreement to Transfer Records
to National Archives of the United States; and related documentation.

        (1)    SF 115s that have been approved by NARA.

        Destroy 2 years after supersession. (N1-GRS-98-2 item 16)

        (2)    Other records.

        Destroy 6 years after the related records are destroyed or after the
related records are transferred to the National Archives of the United
States, whichever is applicable. (N1-GRS-98-2 item 17)

    b.    Routine correspondence and memoranda.

    Destroy when 2 years old. (N1-GRS-98-2 item 18)


This does not extend to electronic content and metadata, but given NARA's
long standing "regardless of form, format or media" rules, it can be assumed
that it could be applicable. 

Granted, what is here discusses the use of SF115 and SF135 forms, and
transfer to the National Archives, it hasn't been revised sine NARA has
allowed the transfer of Federal Records to commercial service providers, so
one can assume the rule would remain the same, just substitute "...after the
related records are destroyed or after the related records are transferred
to the XYZ Company..." 

But the point is, if your retention is regulated by a Federal Agency, it
seems as if you have a 6 year obligation for retention after either/or
occurs, which is the rule we follow here.

Larry
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