Glen Sanderson asked:

"If a Record has reached retention, could you then consider it a non-record? Technically after it has met the retention value it does not have any retention value."

Good way to get our blood pumping on a Friday!

If your policy states that records are destroyed at the end of their retention period, and you consistently destroy them in accordance with that policy, then it doesn't matter what you call them, since they're gone.

Seems to me that the danger in recategorizing a record as a "non-record" once its retention period is complete would be that the non-records would fall off your radar screen and no longer be tracked/controlled.  If it met the criteria for a "record" in the first place (i.e., that it had regulatory or business value), I'd think it should be controlled once it had reached its full retention period (where that control would usually be some disposition action).

Just one woman's opinion.


Pilar C. McAdam, CRM
[log in to unmask]
Los Angeles, CA





Circular 230 Notice: In accordance with Treasury Regulations we notify you that any tax advice given herein (or in any attachments) is not intended or written to be used, and cannot be used by any taxpayer, for the purpose of (i) avoiding tax penalties or (ii) promoting, marketing or recommending to another party any transaction or matter addressed herein (or in any attachments).

Attention: This message is sent by a law firm and may contain information that is privileged or confidential. If you received this transmission in error, please notify the sender by reply e-mail and delete the message and any attachments.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]