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Subject:
EDMS versus Hard Copy as the record - and security
From:
Ann Mangiaracina <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Fri, 7 Sep 2012 14:08:24 -0400
Content-Type:
text/plain
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text/plain (25 lines) 
Happy Friday Everyone!

Does anyone have any experience with this - We had a QA Audit of our 
Engineering and Construction dept. regarding the security of our project 
records.


It has been this dept's. position that the electronic files in the EDMS are for 
search and that the hard copy files are the records.   Can anyone share what 
type of  security measures they employ to control access to hard copy files? 
 
Also, what is required to consider the electronic files in the EDMS as the 
records?  The dept says that each page is not verified after it is scanned 
(some packets are 100's of pages) and therefore does not feel confortable 
using the electronic document as the official record.  We have permissions and 
security setup well in our edms so that is not an issue.  Any thoughts?  thank 
you, as always, for your input!!!!  You all are the best!!! 

have a great weekend! 

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