A "Roachian" response if I. ever read one.

I guess I have to agree with Larry.

the variables are to numerous to generalize.

Chris Flynn
On Fri, Sep 14, 2012 at 12:41 PM, Larry Medina <[log in to unmask]>wrote:

> Maybe a better question to ask would be:
>
> "What percentage of my organization revenue will it cost if we fail to have
> a sufficient Records Management Program, or don't have one at all?"
>
> or
>
> "How much risk is my organization willing to accept for failing to spend
> whatever it costs to appropriately manage their information assets?"
>
> The most prominent example in the press over the past year seems to be one
> ion the Energy/Utilities sector, so that might help form a basis for
> comparison.  I think th last estimate I heard was an expectation of cost
> exceeding $200million, not including what they're spending to build the
> infrastructure... and this is for failing to maintain a program they once
> had.
>
> Every organization has to determine th escope and magnitude of the effort
> to manage they information assets and evaluate the cost benefit of doing
> so, and it takes a performing functional review and asset analysis to begin
> the process.
>
> You need to know:
> - what you have (and how much of it there is)
> - who needs access to what portions of it and how they will gain access
> - how long things need to be retained
> - what your infrastructure is and if you have the ability to adequately
> store, manage and share the information without making upgrades
> - the skill and technological ability levels of your staff and if training
> will be required prior to implementation projected volume growth of your
> information, your regulatory landscape
> - if any of your information has special protection requirements (privacy,
> confidential, trade secrets)
> - which records are vital to your organization and what are the needs for
> protection
> - how much will a disaster protection/recovery plan cost
> - will electronic records and backups be considered part of records
> management
> - what about web sites, social media, email, voicemail
>
> For starters... the list is actually much longer.
>
> Without gaining this type of knowledge up front, it's difficult if not
> impossible to determine the level of effort to establish a records
> management program.  You might want a centralized function, a distributed
> function or a mix (centralized with staff matrixed to other parts of the
> organization).  The costs may be borne institutionally/organizationally and
> provided at no direct cost to others as an administrative or overhead cost,
> or there may be a desire to 'charge back' for services based on a fee
> schedule.  And there may be issues such as contract storage costs for
> records, constructing or outfitting an area to store records, a need for
> vaulting or fire protected storage for vital records, etc.
>
> So yeah... id really DOES DEPEND...
>
> Larry
> [log in to unmask]
>
>
> On Fri, Sep 14, 2012 at 8:44 AM, Dana Yanaway <[log in to unmask]> wrote:
>
> > great question, I would be interested in what others have to say as well.
> >
> > While I don't have any current accurate numbers, the following back of
> the
> > envelope calculus might prove insightful. In a former life I was the RM
> at
> > a large law firm. I don't have any current figures about it now it has
> been
> > so long since I was there but I imagine the numbers would be (within a
> > factor of 10) something like the following. Bear in mind that this is
> very
> > rough ball park type numbers
> >
> >
> > [log in to unmask]> wrote:
> >
> > > How much percent of revenue do most large corporations spend on records
> > > management?  Thanks in advance for any information you can share!
> >
>
>
> --
> *Lawrence J. Medina
> Danville, CA
> RIM Professional since 1972*
>
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