Fred - I sat in on a very interesting discussion on exactly this subject at the Data Protection Association meeting a few weeks ago. The key obstacle for data seems to be the need to tie RFID applications to vehicle GPS systems in order to add an additional layer of error trapping and/or theft alarm protection. The concept of focusing RFID on moving items at a container level seems sound and economically much more feasible than attempting to tag every item separately, but it remains expensive to equip a vehicle with necessary sensors. Market demand or differentiation look like the biggest drivers toward implementation.
If I am remembering the conversation correctly, I believe some manufacturers may move toward including RFID-enabled media that also contain bar code and color code technology. In theory the newer "enabled" media will begin to replace older media in vault environments. When a critical mass is reached, the switching cost for the data protection facility will be much less, making conversion both practical and affordable.
Best wishes,
Jim
Jim Booth, CAE
Records & Information Management Practice Leader
Brightstone Insurance Services, LLC
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Frederic Grevin
Sent: Monday, October 22, 2012 9:08 AM
To: [log in to unmask]
Subject: Re: RFID Box tagging
Glen Sanderson asked "Have any of your storage vendors started using RFID barcodes?"
The storage vendors with whom I have spoken explained there is, from their perspective, NO value in using RFID technology for storage management, as opposed to shipping.
As explained by these vendors, the existing system of bar codes connects a unique bar-coded box number to a unique bar-coded shelf location in the storage facility.
Using RFID technology, and assuming the same degree of location accuracy is desired (unique shelf), each box would have to have an RFID tag (expensive, but possible) and WOULD REQUIRE EACH SHELF TO HAVE A SENSOR--outrageously expensive and not practical.
So far, quite clear.
OTOH, when considering the SHIPMENT of boxes of records to and from a storage facility, using RFID technology to track the shipment as whole--and POSSIBLY each box in the shipment--seems more logical from an operational perspective.
For palletized shipments, each pallet in a shipment would get an RFID tag. RFID sensors could be mounted on each truck and on each loading dock in a storage facility to monitor the arrival and/or departure of the pallet.
For smaller shipments, in which boxes might not be palletised, each box could have an RFID tag as well as a bar coded box number (RFID tags normally use a unique ID number issued by their manufacturer). As described above, RFID sensors could be mounted on each truck and on each loading dock in a storage facility to monitor the arrival and/or departure of the boxes.
Once inside the facility, the bar-coded box number would be used to connect each box to a unique bar-coded shelf location.
Presumably a hybrid system could be developed, in which the RFID tag on the box could be connected to the bar-coded shelf number, thus obviating the need for a bar-coded box number label in addition to the RFID box tag (the shelf location would still be bar-coded).
Either way, some problems might develop if the two numbering systems were not correctly matched at all points of the tracking systems.
In the end, I suspect it's really a matter of deciding whether such a change makes sense economically, for both the storage vendor and its customers. (who will pay for it)
Best regards,
Fred
-----------------------------------------------------------
Frederic J. Grevin, Vice-President
Records Management Department
New York City Economic Development Corporation • www.nycedc.com [log in to unmask] • w. 212.312.3903 • mobile 917.510.3016 • f. 212.618.5722
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