Hello everyone - I am new to this listserv. My name is Jim Smallwood and I 
am a Research Librarian by trade, but have been involved with records 
throughout my career, including in my current position which involves 
oversight for corporate records and archives in a manufacturing company. 

The reason for my posting: We must replace our home-grown records 
management application built on Lotus Notes and Microsoft Access.

Our company is growing rapidly, having gone from just under 2000 employees 
worldwide in 2008 to nearly 4000 worldwide in 2012. Along with employment 
growth has come more offices, more manufacturing and, of course, more 
records. We need a professional records management application that will 
run locally and that can grow with the company. Open source and 
cloud-based solutions are not being considered. Whatever application we 
choose must be able to also handle electronic records management.

Currently we are focused on paper records, although we know electronic 
records are already everywhere. For now, we must address paper records. We 
do not currently collect records from all part of the company but we do 
perform an annual disposition. We have a formal records retention schedule 
in place.

The staff is small: I have a certified Records Manager, who doubles as an 
Archivist, and an assistant who will be working on obtaining Records 
Manager certification along with a masters degree in Records Management. 

I am very interested to learn which records management applications people 
have found most to be most cost-effective, flexible, full-featured, easy 
to use, administer and maintain, etc.

I have a short list of applications I have researched but never actually 
used. They are:

OmniRim
Advantage Records Management Software
Accutrac Software
Versatile Enterprise (Zasio Systems)
Systemware
Perceptive Software
Total Recall (DHS)
RecFind6 (KnowledgeOne)
GAIN RM (Triadd Software)
Tab Fusion RMS
Infolinx

I am open to learn about other applications not included on this list as 
long as they are not open source or cloud-based.

If you are a vendor, please do not respond to this posting. I am not 
engaging with vendors currently as we are still trying to determine which 
vendors to consider.

In order to avoid clogging up the listserv with responses, please respond 
to me offline at:
[log in to unmask]

I appreciate your time to consider and respond to this inquiry. 

-----------------------------------------------------------------------------
Jim Smallwood
Research Librarian
Schweitzer Engineering Laboratories, Inc.
2350 NE Hopkins Ct., Pullman, WA 99163
509-334-8001

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