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Subject:
Re: Implementing Records Retention Disposition on electronic records
From:
"Jones, Virginia" <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Thu, 14 Mar 2013 12:57:40 -0400
Content-Type:
text/plain
Parts/Attachments:
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Wanda:
You might want to check Don Leuders' website for information on RIM and Sharepoint.  http://sharepointrecordsmanagement.com/
It contains a great deal of helpful information and he blogs regularly on the topic.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
[log in to unmask]


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Gordy Hoke
Sent: Thursday, March 14, 2013 12:43 PM
To: [log in to unmask]
Subject: Re: [RM] Implementing Records Retention Disposition on electronic records

Thanks for the introduction, Wanda.

From a very practical perspective, start by asking who has control and responsibility for the records in a share drive or SharePoint site.  Every record should have a custodian.  I like to say there should be no orphan records.  From my perspective, the record owner has ultimate responsibility for retention and disposition of their records.

Having said that, there are two other dynamics.  First, record owners need education/training/incentives to take responsibility for retention/disposal, implying the organization should have policies, procedures, guidelines, etc.  Second, highly automated systems (which are rare, in my experience) can facilitate the process by presenting records eligible for disposal to the record owner.  If the automation is good enough to meet an acceptable level of risk, some of the responsibility can be put on the system.

These are just some random thoughts on your topic, but I hope they stimulate your own analysis of your situation.

Good luck,

Gordy 
Gordon E.J. Hoke, CRM
[log in to unmask]
Waukegan, IL, USA





Gordon E.J. Hoke, CRM

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