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Subject:
Re: Implementing Records Retention Disposition on electronic records
From:
Wanda Tyson <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Fri, 15 Mar 2013 10:08:49 -0400
Content-Type:
text/plain
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text/plain (66 lines) 
Dear Gordy

Thanks very much for your contribution.  I agree with and appreciate
your recommendations/suggestions.

My other question to you would be, do you know of any automated solutions
that actually did the presenting of records for disposal?

Regards
Wanda Tyson

On Thu, Mar 14, 2013 at 12:43 PM, Gordy Hoke <[log in to unmask]> wrote:

> Thanks for the introduction, Wanda.
>
> From a very practical perspective, start by asking who has control and
> responsibility for the records in a share drive or SharePoint site.  Every
> record should have a custodian.  I like to say there should be no orphan
> records.  From my perspective, the record owner has ultimate responsibility
> for retention and disposition of their records.
>
> Having said that, there are two other dynamics.  First, record owners need
> education/training/incentives to take responsibility for
> retention/disposal, implying the organization should have policies,
> procedures, guidelines, etc.  Second, highly automated systems (which are
> rare, in my experience) can facilitate the process by presenting records
> eligible for disposal to the record owner.  If the automation is good
> enough to meet an acceptable level of risk, some of the responsibility can
> be put on the system.
>
> These are just some random thoughts on your topic, but I hope they
> stimulate your own analysis of your situation.
>
> Good luck,
>
> Gordy
> Gordon E.J. Hoke, CRM
> [log in to unmask]
> Waukegan, IL, USA
>
>
>
>
>
> Gordon E.J. Hoke, CRM
>
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-- 
Wanda Tyson
856 506-0574
868 704-6348

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