A good illustration is E-mails. A recent reveiw at DOA determined that only 10% of all the emails being kept were records and every thing else was transitory and could be destroyed after its usefulness was over
Dr. Robert L. Bailey, ECM, MIT, ECMp
McCarran International Airport
----- Original Message -----
From: "Luciana Duranti" <[log in to unmask]>
To: [log in to unmask]
Sent: Wednesday, March 27, 2013 9:35:34 AM
Subject: Re: Preserved documents called "records"
I could not agree more. To identify an entity as "record" is not an
appraisal decision but a recognition of its nature. Documents are any
information affixed to a medium. Records are all those documents that
participate in an activity, all of them, regardless of how long you keep
them.
Luciana
Dr. Luciana Duranti
Chair and Professor | Archival Studies
School of Library, Archival, and Information Studies
The University of British Columbia | The Irving K. Barber Learning Centre
470-1961 East Mall East Mall, Vancouver, BC V6T 1Z1
Phone 604 822 2587 | Fax 604 822 6006
[log in to unmask] | www.slais.ubc.ca |
Director | The InterPARES Project | www.interpares.org I
Director I Centre for the International Study of Contemporary Records and
Archives
www.ciscra.org | www.lucianaduranti.ca |
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Carol E.B. Choksy
Sent: March-27-13 8:59 AM
To: [log in to unmask]
Subject: Preserved documents called "records"
Dearest All,
This was a really interesting conversation yesterday on the listserv that
had a lot of different facets to it. I was particularly interested in
someone calling anything that needed to be preserved (for an undisclosed
lower limit of time) a "record" and then further refining that to "business
records" if it was listed on the retention schedule and "legal hold record"
if it was needed for litigation production. My thoughts on the issue were
too lengthy to put here, so I wrote them up here http://bit.ly/YIkKsZ .
Tell me if I'm wrong, but preserving something doesn't make it a "record"
and putting it in an application to preserve it doesn't make it a "record"
either.
Best wishes,
Carol
Carol E.B. Choksy, PhD CRM PMP
CEO
IRAD Strategic Consulting, Inc.
<mailto:[log in to unmask]> [log in to unmask]
317-294-8329
Adjunct Lecturer
School of Library and Information Science
Indiana University, Bloomington
<mailto:[log in to unmask]> [log in to unmask]
IRAD watermark 2 copy
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