Maggi

I've had some experience with this approach.  One of the most important 
things to consider is the type of metadata being gathered around the records 
that are present on the Sharepoint sites so that you can identify your 
candidates for destruction at the appropriate time.  This can be an issue 
because some records are transactional in nature and easy to retire.  Others 
may be event driven or used as reference documents that are needed from time 
to time, but really important when they are needed.  All of them need a 
record type to classify the general content and some sort of metadata that 
makes it easy to determine when the end of the lifecycle has occured.

I've seen departments set up projects, cases, and claim files each to a 
separate sharepoint site and then archive the entire site when the record is 
"declared" complete.  Others collect specific metadata fields for records 
and the records are removed from the site at a specific time based on the 
metadata.  If you are using a content management system on top of the 
SharePoint sites (i.e. OpenText, TRIM, etc.), there are usually modules that 
can help you "declare" records on a SharePoint site in your repository, 
including the entire site.  If you are in a "pure" SharePoint environment, 
its gets a bit more difficult to nail down.

Just my thoughts, and good luck on your project!  Sound very exciting!


----- Original Message ----- 
From: "Johnsen, Maggi A." <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, March 27, 2013 10:33 AM
Subject: SharePoint Governance


I am on a team that will be migrating all of the content from employees 
individual "home" drives to SharePoint 2013 My Sites.  I see this as the 
perfect opportunity to implement governance to site creation, maintenance, 
and decommissioning from a records management / information management 
perspective.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]