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Subject:
Re: Retention Schedule retention?
From:
Tod Chernikoff <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Wed, 15 May 2013 11:56:29 -0400
Content-Type:
text/plain
Parts/Attachments:
text/plain (55 lines) 
Laura:

Here are a couple of examples from the public realm of agencies (first
example Federal and the second from the Commonwealth of Virginia) where
schedule retention is not permanent.

I will mention, and have not researched, whether the schedules are retained
longer, or on a permanent basis by the approving authority (NARA or LVA),
but at least in the case of the Library of Virginia I would assume they
abide by their own schedule as they are also an agency of the Commonwealth.

GRS 16-2.    Records Disposition Files. 

Descriptive inventories, disposal authorizations, schedules, and reports. 
a.    Basic documentation of records description and disposition programs,
including SF 115, Request for Records Disposition Authority; SF 135, Records
Transmittal and Receipt; SF 258, Agreement to Transfer Records to National
Archives of the United States; and related documentation. 

(1)    SF 115s that have been approved by NARA. 

Destroy 2 years after supersession. 

(2)    Other records. 

Destroy 6 years after the related records are destroyed or after the related
records are transferred to the National Archives of the United States,
whichever is applicable.
--
Records Management Files - Approved Retention and Disposition Schedules
Schedule GS 101, Series 100367 

Retain 0 Months until superseded, obsolete, or rescinded 

Non-confidential Destruction

This series consists of approved retention and disposition schedules,
including general and specific schedules.
______________________________________

Is the retention of your Retention Schedule itself permanent?  If so, what
is the basis for this retention:  business reason, regulation, best practice
or something else?
______________________________________

Tod Chernikoff, CRM, CIP
Silver Spring MD
[log in to unmask]
www.twitter.com/tchernik

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