Earl, I'm a big believer in records destruction documentation. In fact, for local 
government agencies in Washington, the destruction documentation itself is a 
permanent retention public record. Some volume of records disposed of 
internally at an office work site are secondary copies, or transitory minimum 
retention records (destroyed when no longer needed) and the office shred bins 
are good for those items, although an official policy and employee training 
regarding such disposal are still an excellent ideas. I would want to process 
larger sets of files, such as the obsolete HR records you mentioned, with a 
signed records destruction authorization form, and a signed certificate of 
destruction from a shredding vendor. The vendor would certainly be happy to 
bring their on-site destruction truck to your office.

Andrew Penta, CRM
Records Officer
Clark County, Washington
General Services-Records Management
phone: (360) 397-2191
E-mailto: mailto:[log in to unmask] 

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