We also scan our permanent records and destroy the paper.  It does take a great deal of coordination with our IT department to ensure we migrate images, when needed, to ensure our electronic records are retrievable for their retention period.

I do know that some states have different laws regarding what is the legal record, so that could be a consideration.

We only have 1 retention for each file/record.  

Mary Binkholder, CRM/NS  : :  Supervisor, Administration  : :  T 314.225.1557  : :  
Ameren Missouri  : :  P.O. Box 620  : :  Fulton, MO 65251

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Corbin, Jan F. (KSC-GPC10)
Sent: Tuesday, July 16, 2013 6:29 AM
To: [log in to unmask]
Subject: Re: Third category of destruction?

But, when you consult with NARA they will tell you that making the electronic scanned versions the official record is not only acceptable but encouraged.  This has stood up in court time and again. The paper can become the convenience copy and would have a shorter retention life.  Having just completed 2 years of scanning 20 years worth of records into an electronic format it is a chore but is saving us a lot of space and storage.  

Jan Corbin
7-5960


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