As a point of reference, the Washington State Archives provides several 
bits of guidance for public agencies on 'destruction after digitization'. See: 
http://www.sos.wa.gov/archives/RecordsManagement/DestructionofPaperR
ecordsAfterImagingScanning.aspx 



This guidance specifically states that archival records must NOT be 
destroyed after digitization.  

"Agencies can continue to image paper records which have been 
designated as “Archival” (including “Potentially Archival”), however, 
agencies must not destroy these paper records after scanning, even if the 
agency is following the requirements outlined in Requirements for the 
Destruction of Non-Archival Paper Records after Imaging v.1.0 (March 
2012). ... 

If you are scanning “Archival” paper records, contact Washington State 

Archives and we will arrange to appraise the paper records and possibly 
transfer the paper records to our collection."



See 
http://www.sos.wa.gov/_assets/archives/RecordsManagement/What_to_do
_with_Archival_Paper_Records_After_Imaging_MAR2012.pdf. 



Of course, public agencies have the opportunity to transfer their permanent 
and archival records to the State Archives, which is not available to private 
businesses. 



Regardless of who ends up with the paper copies, I wholeheartedly agree 
with others that the original paper copies of permanent records should be 
retained in paper format as the 'preservation copy', and not shredded.  



Susan Duis

Records & Information Specialist

City of Bonney Lake

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