---------- Forwarded message ----------
From: PAUL DULLER <[log in to unmask]>
Date: Mon, Jul 22, 2013 at 4:00 PM
Subject: [RECORDS-MANAGEMENT-UK] The 100 Best Records Management Resources
on the Web - v1.0 July 2013
To: [log in to unmask]
Hi Folks,
The list of the 100 Best Records Management Resources on the Web (V1.00) is
now complete. Thanks go to Paul Duller, Mike Merifield, Mark Fresco,
Heather Jack, Karen Donegani, Lucy Fincham, Gillian Butler, Jenny Lynn,
Stefanie Davidson, Samira Teuteberg, Alison Marsh, Charlotte Burgess; and
Jane Proffitt for helping to compile the current list, and to Andy Maurice
for quality checking all of the links provided.
Feel free to keep sending any useful links over - if we get some good
feedback on this initiative, we may well expand the depth and breath of the
links and develop a wiki-based approach to maintaining them.
Best wishes,
Paul
Organisations:
01) http://www.irms.org.uk/ Information and Records Management Society
Website news, guidance notes, blogs, twitter feed and e-bulletins (public
and members only sections)
02) http://www.nationalarchives.gov.uk/ The UK government's official
archive, from Domesday Book to websites.
03) http://www.jiscinfonet.ac.uk/topics/information-records-management/
JISC InfoNet
04) http://www.arma.org/ ARMA's main web presence
05) http://www.rimpa.com.au/ The Records and Information Management
Professionals Australasia offers a wide range of activities supporting the
profession of records and information management.
06) http://www.aiim.org/ AIIM is a global community of information
professionals.
07) http://www.ihrim.co.uk/ Institute of Health Records & Information
Management.
08) http://www.ukchip.org/ UK Council for Health Informatics Professions
established to promote professionalism in Health Informatics and the
certification of those who work in the profession.
09) http://www.ifhima.org/ The International Federation of Health
Information Management Associations (IFHIMA) supports national associations
and health record professionals to implement and improve health records and
the systems, which support them.
Records Retention:
10) http://www.cipd.co.uk/hr-resources/factsheets/retention-hr-records.aspx
CIPD guide to the retention of HR records (a log-in may be required)
11) http://bcs.jiscinfonet.ac.uk/ HE Business Classification Scheme and
Records Retention Schedule
12) http://www.ironmountain.co.uk/retention-of-records A free generic
retention schedule for UK records, and one for several European countries
13) http://www.ark-group.com/downloads/RecordsretentionTOC.pdf - An
expensive, but invaluable book of Records Retention from on of the leading
experts in this field (TOC only)
14)
http://www.scottisharchives.org.uk/projects/toolsstandards/retentionschedules
Generic records retention schedules for all Scottish local authority
functions
Standards and Guides:
15) http://www.arma.org/r2/generally-accepted-br-recordkeeping-principlesARMA's
generally accepted recordkeeping principles
16) http://iso.org/ – the International Organization for Standardization –
invaluable for looking up international records management standards you’ve
never heard of.
17) http://shop.bsigroup.com/ BSI site is invaluable for looking up
British records management standards you’ve never heard of.
18) http://naa.gov.au/records-management/a-z/index.aspx - Impressive
collection of Australian records management resources, including their
standards.
19)
http://www.richardmedinadoculabs.com/1/post/2013/05/the-processes-for-managing-your-rm-rules.html?goback=%2Egde_105351_member_243173049Managing
RM Rules.
20) http://www.nationalarchives.gov.uk/information-management/ - a
definitive guide to many aspects of information management from the UK
National archives
21)
http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-guidance.htmRecords
Management guidance from the UK National Archives
22)
http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-code.htmSection
46 supporting guidance and implementation guides.
23)
http://www.nationalarchives.gov.uk/information-management/projects-and-work/information-principles.htmThe
TNA Information Principles resource base and reference collection:
24)
http://www.nationalarchives.gov.uk/information-management/projects-and-work/what-to-keep.htmTNA
"What to Keep" guidance.
25)
http://www.nationalarchives.gov.uk/information-management/projects-and-work/selection-disposition.htm
TNA selection and disposition guidance
26)
http://www.nationalarchives.gov.uk/information-management/our-services/selection-and-transfer.htmTNA
transfer guidance.
27)
http://www.nationalarchives.gov.uk/information-management/policies-and-initiatives.htmTNA
Guidance on licensing and re-use of information.
28) http://moreq2.eu/ All things related to MoReq in general, and MoReq2
in particular.
29) http://www.dlmforum.eu/ MoReq2010 downloads and other collateral.
30)
http://www.saperionblog.com/wp-content/uploads/2010/10/legal-requirements-for-dms-in-eu-1.pdf
2011 Report with self-explanatory title “Legal Requirements for Document
Management in
Europe”.
31) http://systems.hscic.gov.uk/infogov IG standards for systems and
development of guidance for NHS and partner organisations.
32) http://www.knowledge.scot.nhs.uk/ig.aspx - Information Governance site
for NHS Scotland
33) http://www.dlib.indiana.edu/~jenlrile/metadatamap/ - A Visualization of
the Metadata Universe (not limited to records management) - staggeringly
impressive.
Digital Preservation:
34)
http://www.nationalarchives.gov.uk/information-management/our-services/digital-continuity.htm
Digital Continuity guidance from the UK National Archives (including the
risk management self-assessment tool).
35) http://www.dpconline.org/advice –a wealth of advice on digital
preservation from the Digital Preservation Coalition.
36)
http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/index.html–
archived copy (2011) of the PADI : gateway to international digital
preservation resources.
37) http://public.ccsds.org/publications/archive/650x0m2.pdf Legitimate
free copies of ISO 14721, the Open Archives Information System (digital
preservation standard) – old and current versions.
38) http://www.ironmountain.co.uk/disaster-recovery/ Iron Mountains guide
to disaster recovery
Toolkits:
39)
http://www.irms.org.uk/resources/information-guides/199-rm-toolkit-for-school
The IRMS Records Management Toolkit for Schools
40) http://www.tab.com/Resources/Toolkits/Merger-and-Acquisition.aspx This
records integration toolkit is designed to tackle issues that can arise,
before, during and after M&A's.
41) http://www.museuminfo-records.org.uk/ Resources to get started in a
small (museum) environment – including sample policies and procedures as
well as tried and tested training materials
42)
http://www.amazon.co.uk/Guide-Outsourcing-Records-Management/dp/1857434919Jane
Profitt's useful guide to outsourcing.
43) http://www.jiscinfonet.ac.uk/tools/impact-calculator/ JISC's Impact
Calculator.
44) http://www.ed.ac.uk/schools-departments/records-management-section - An
excellent example of policies, procedures and practices from Edinburgh
University
45) http://www.g3ctoolkit.net/ A range of pan-government guidance on
Information Governance, SIRO's, and the CRAIG Framework.
46) http://www.esd.org.uk/esdtoolkit/default.aspx A framework of tried
and tested tools, guidance and practical examples to support innovation in
public service delivery and deliver'better for less'.
Glossaries and other Link collections:
47) http://www.britishrecordsassociation.org.uk/pages/guide2.htm British
Records Association (no, I hadn’t heard of it either) Glossary of Archival
terms.
48) http://www.interpares.org/ip2/ip2_terminology_db.cfm A terminology
database from the multi-million dollar international InterPARES 2 project.
This page contains a clickable glossary (on the left), a PDF version of it
(glossary) and the staggeringly comprehensive “dictionary” (83 pages – read
it and weep).
49) https://en.wikipedia.org/wiki/Records_management - Wikipedia's growing
section on Records Management (feel free to contribute)
50) http://www.irmstrategies.com/links/rmrl.html - Famous US resource
created by Alan Zaben that is becoming more and more out of date over
time. Still serves as a useful framework but lots of dead links. Perhaps
our friends in the USA will resurrect this and clean up the links?
Posters and Graphics:
51) http://www.aiim.org/Research-and-Publications/Research/AIIM-PostersAIIM
Record Management Posters and graphics (a log-in may be required to
download).
52) http://www.ico.org.uk/for_organisations/training/think-privacy-toolkitThe
ICO Think Privacy Poster Campaign
53) http://www.google.co.uk/ - Search for "Records Management" and then
click on the "Image" tab for some great RM images.
Legislation and Compliance:
54) http://www.ironmountain.co.uk/risk-management/ Iron Mountain's Guide
to risk management
55) http://www.xperthr.co.uk/default.aspx Useful for advice on HR records -
put "Records" in search box - down to earth advice.
56) http://www.lawbriefupdate.com/ Latest developments in law including
cloud computing and information law.
57) http://www.legislation.gov.uk/ukpga/1990/23/contents Access to Health
Records Act 1990.
58) http://www.ico.org.uk/for_organisations/data_protection/the_guide Data
Protection Act 1998.
59) http://www.ico.org.uk/ Information Commissioners Office – the UK’s
independent authority set up to uphold information rights in the public
interest, promoting openness by public bodies and data privacy for
individuals (includes DPA, FOI: which includes guidance and a range of
free resources: http://www.ico.org.uk/for_organisations
60)
https://www.gov.uk/government/publications/records-management-nhs-code-of-practice
Records Management: NHS Code of Practice - Sets out standards required for
the management of NHS records:
61) http://www.legislation.gov.uk/ - Acts of Parliament, including The
Public Records Act (at http://www.legislation.gov.uk/ukpga/Eliz2/6-7/51),
Data protection Act and Freedom of Information Act.
62)
http://www.justice.gov.uk/downloads/information-access-rights/foi/foi-section-46-code-of-practice.pdfSection
46 Code of Practice:
63)
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/85987/Information_Principles_UK_Public_Sector_final.pdfThe
Information Principles for the UK Public Sector cover broader business
outcomes for how and why information is managed and are also applicable in
the private sector.
64) https://www.gov.uk/service-manual/chief-technology-officers Government
Digital Services CTO resource page - guidance on important issues that
records and information managers need to get their heads around, cloud and
BYOD etc.
65) http://www.cloudlegal.ccls.qmul.ac.uk/ A great resource for people
starting to look into the issues of cloud storage.
66) http://www.thecabinetoffice.co.uk/page28.html can I destroy the
original documentation once it has been scanned?
67) http://www.legislation.gov.uk/asp/2011/12/contents/enacted - Public
Records (Scotland) Act 2011
68)
http://www.itspublicknowledge.info/home/ScottishInformationCommissioner.aspx-
The Scottish Information Commissioner is responsible for enforcing and
promoting Scotland's freedom of information laws
69) http://www.legislation.gov.uk/asp/2002/13/contents - Freedom of
Information (Scotland) Act 2002
70) http://www.scotland.gov.uk/About/Information/FOI/18022/13383 - s61
Records Management Code of Practice (revised Dec. 2011) under Freedom of
Information (Scotland) Act
71) http://www.atdoc.com/warrior/player.html Free Information Compliance
training Video
Lists and Blogs:
72) [log in to unmask] The UK Records management
Listerv. – low traffic, reasonably good quality.
73) https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK
The RECORDS-MANAGEMENT-UK electronic mailing list archive
74) http://lists.ufl.edu/cgi-bin/wa?A0=RECMGMT-L – “RECMGMT-L List”
("Records Management Program") electronic mailing list (listserve) – higher
traffic, lower quality. American-focus.
75) http://blog.nationalarchives.gov.uk/ The National Archives blog (many
subjects covered).
76) http://www.aiim.org/Community/erm - AIIM ERM ‘expert’ blogs on
electronic records management. Occasionally entertaining, often surprising.
77) http://www.thinkingrecords.co.uk/ James Lappin’s Thinking Records blog.
78) http://futureproof.records.nsw.gov.au/ New South Wales Gov records
future proof blog.
79) http://www.synerconlwf.co/ “Lest we forget”, register of incidents
highlighting the need for good recordkeeping.
80) http://www.scoop.it/u/archivalstrategies Stephen Howard's Archival
Strategies blog where he shares all of his interesting links regarding
archives, records and information management.
81)
http://www.accidental-taxonomist.blogspot.co.uk/2012/11/from-taxonomies-to-ontologies.htmlTopics
related to information management taxonomies posted by Helen Hedden,
the author of the book, The Accidental Taxonomist
82) http://www.barclaytblair.com/ Essays in Information Governance (and
more) from Barclay T. Blair
83) http://www.synerconblog.co/ A back-to-basics approach to some
fundamental information management challenges
84) http://www.scoop.it/t/managing-records-in-sharepoint-2010 Managing
Records in SharePoint
85) http://www.emeraldinsight.com/journals.htm?issn=0956-5698 Records
Management Journal
86) http://ecm3.org/ The ECM Maturity Model (ECM3) provides a structured
framework for building an ECM roadmap, in the context of an overall
strategy.
87)
http://www.collectionslink.org.uk/component/acesearch/search?query=records+management
Museum-centric
records management guides.
88) http://doconsite.co.uk/ Cimtech's annual guide to Information and
Records Management products and services.
89)
http://www.slideshare.net/alanmcsweeney/data-information-and-knowledge-management-framework-and-the-data-management-book-of-knowledge-dmbok-3366885
The most comprehensive attempt to encompass the realm of Data Management
..thus far...very informative , richly engaging !
90) http://www.dama.org/i4a/pages/Index.cfm?pageID=3548 Guide to the Data
Management Body of Knowledge (DAMA-DMBOK) 2009 Functional Framework v.3
Useful Tools (Nothing to do with records management as a practice, but
everything to do with making life bearable for records managers and
practitioners who are just trying to do their job):
91) http://www.jam-software.com/treesize A powerful and flexible hard
disk space manager for Windows to discover where your information is
squirrelled away.
92) http://www.bulkrenameutility.co.uk/Main_Intro.php A powerful Bulk File
Rename Utility (powerful - make sure you read the manual with this one!!)
93) http://www.mailchimp.com/ Create, send, and track email newsletters
94) http://www.alfresco.com/ Free collaboration site, with version control.
95) http://linkedin.com/ A great business networking too - global
contacts and several RM, EDRM groups etc.
96) http://doodle.com/ A free way of arranging those inevitable meetings
involving busy attendees.
97) https://www.hightail.com/ Free way of sending files that are too
large to fit into an email.
98) http://www.surveymonkey.com/ - the best-known of the free web-based
survey tools. Remember to pilot your survey!
99) http://skype.com/ Free international and video conferences.
Multi-person video and screen-sharing possible via a subscription service.
100) http://archive.org/ Internet Archive/wayback machine, an invaluable
though frequently frustrating archive of the entire internet.
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