good question. here are some in return 1. what system produces the POs? 2. how is the vendor's invoice matched up to the PO? is the invoice information entered into the system that produces the PO? sounds like you should get a detailed view of the process ie step by step and not just a high level view. Once you understand the entire system then you'll be able to determine if the vendor invoice is needed or not. -- Peter Kurilecz CRM CA [log in to unmask] Dallas, Texas Save our in-boxes! http://emailcharter.org http://twitter.com/RAINbyte http://tech.groups.yahoo.com/group/RAINbyte/ http://paper.li/RAINbyte/rainbyte http://pinterest.com/pakurilecz/archives/ http://pinterest.com/pakurilecz/records-management/ http://www.linkedin.com/in/peterakurilecz Information not relevant for my reply has been deleted to reduce the electronic footprint and to save the sanity of digest subscribers List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask]