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| Date: | Thu, 1 Aug 2013 09:36:12 -0700 |
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Steve,
Interesting question:
May be additional questions could help:
Who is responsible for invoicing and producing purchasing orders -
I see that in big organizations Vendor submit invoice that is multiplied and kept in different locations -
Division, who orders the work / product, receives the invoice.
After approval, division sends original to Accounts Payable division, and keeps copy in divisional related file ( projects / orders)
Division also keeps truck of payments according to retention schedule of related files.
The question is what division is responsible for keeping original - AP, as finance, will keep it for shorter period of time than, let say construction div where construction contract is for 10 (?) years
Regarding the law - what your Audit thinks about it?
What your regional legal requirements are,
What your Business requirements are?
Regards,
Alex Babin
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