>I can imagine some scenarios in which the proposed approach you're
>describing might be just fine.  For instance, if the detailed terms and
>conditions between your organization and the supplier are contained in
>some kind of master agreement -- which is retained in its original format
>-- but individual "purchase orders" are generated to acquire items
>subject to that master agreement, then retention of the invoices may meet
>the business needs of both you and the supplier.

My biggest concern would be that your purchase order contained terms and
conditions that were NOT incorporated into the final (retained) invoice.
If that were the case, then any dispute between your organization and the
supplier would turn into a "we said/they said" argument, without
supporting documentation.  It's to protect your organization in the case
of any such disputes, which may arise years after payment of an invoice,
that is the underlying business reason for retaining purchase orders.

Pilar C. McAdam, CRM, ERMm
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Los Angeles, CA

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