We use this format.  Not only it is great for sorting.  It helps with following retention rules. ~ Janice Butler


Janice Butler
Records Analyst
Gopher Resource
685 Yankee Doodle Road • Eagan, Minnesota 55121
651-405-2255 • Fax 651-405-6423 • 800-354-7451
Cell 612-670-0010



CONFIDENTIALITY NOTE: The information contained in this transmission may be privileged and confidential information, and is intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this transmission in error, please immediately reply to the sender that you have received this communication in error and then delete it. Thank you.


   

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Susan Beamer
Sent: Thursday, August 15, 2013 2:04 PM
To: [log in to unmask]
Subject: Method for formatting dates for business records

Hi All; I'm a lone arranger doing Records Management and Archives at a small, private manufacturing firm in Eastern Washington State.

I posted this on SAA listserv, but wanted to ask the Records folks:

Hi All; I'm a lone arranger doing Records Management and Archives at a small, private manufacturing firm in Eastern Washington State.

We are migrating to new off the shelf software and are having discussions about the best way to format dates.

I've always used dd mmm yyyy, because I feel it is the best way to lower date confusions and have not used punctuation because it reduces key strokes.  My supervisor asked if there was a standard (meaning an ISO
standard) for dates and I said no (meaning none for Archives work).

He did a quick search and found ISO 8601 is a standard for dates and said it will be used.  It looks like YYYY-MM-DD.  He says it best for sorting.

Several on SAA listserv did say they used the ISO 8601 standard because of the ease of sorting.

What do others use?  Checking the list archives is almost impossible to tell, since the use of the word 'date' is everywhere and has lots of meaning.  I looked at one large Univerisity and NARA to tell what their date format was, but it was difficult to tell.

Thanks for your comments.

Susan Beamer, CA
Records [and Archives] Manager
Schweitzer Engineering Laboratories, Inc www.selinc.com

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

______________________________________________________________________
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com ______________________________________________________________________

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]