Hi Lori et al, 

I can think of one addition to your list; negotiate your offsite storage contract to include reduced perm out fees so that when you do get around to doing a purge the cost is not prohibitive. This requires planning on the front end. 
If you have not done this but you have a large volume in storage you will be more likely to qualify for a reduced rate with your offsite storage vendor if your purge is done as a special project.

Doug Johnson
Atlanta, GA

Sent from my iPhone

> On Oct 3, 2013, at 12:40 PM, Lori Lockwood <[log in to unmask]> wrote:
> 
> I am new to this list and this is my first post. I work at TAB and we specialize in 
> RM products and services.  In an upcoming webinar, we will be sharing 4 tips to 
> help our clients reduce their offsite document storage costs.  We would love to 
> include additional suggestions from the records management community. 
> 
> Are there any tips that you would add to the list? What have you done to reduce 
> offsite storage costs? 
> 
> Here is the list: 
> 1. Create / apply a records retention schedule.
> 2. Purge active collections of all non-record materials.
> 3. Audit boxes stored offsite and purge: all non-records and records past their 
> required retention period.
> 4. Make better use of onsite storage space through more efficient filing systems, 
> shelving, etc. 
> 
> Any comments or additions would be greatly appreciated!  Thank you.
> 
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