Hi Larry
When you view your calendar (not an individual appointment) you should be able to see the different views on the print menu.
From the calendar view, either press Control P or click on the file print option
Your view will change to show the print choices of
Daily style
Weekly style
Monthly style
Trifold style
Calendar details style
If you open the Print options; you can define your styles and choose the dates for printing.
Hope that helps,
~Meg
Meg Duncan, CRM, CIM
Fidelity Investments | Franklin MA
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The views expressed in this email, written by me, are mine alone, and may not represent the views of my employer.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Larry Medina
Sent: Tuesday, November 26, 2013 3:05 PM
To: [log in to unmask]
Subject: Question for the Community re: MS Outlook Calenders
I'm going to pose this question now, but knowing many are already away for
the Thanksgiving (US) Holiday, will pose again next week.
While we're not right up against the end of the year,. it REALLY isn't THAT
far away. An issue (unresolved) that we've discussed in my organization in
the past has come up again, and I'm wondering if anyone else has had this
concern and if/how you've addressed it.
In our past calendering system, we were able to open up all "event details"
in a monthly calendar window, then "print" the list of events, locations,
dates/times, attendees etc. along with a monthly view of truncated titles
of meetings. This could be either printed to paper or saved (using the
print command) to a PDF file.
We converted fully over to MS Outlook in late 2011and have yet to find a
way to accomplish this same thing. We've looked at a number of plug-ins
discussed on the MS Help pages and can't seem to find anything that really
allows you to expand events and capture this level of information... and
although MS Outlook internally allows you to create an "auto-archive" of
the content (Folder:Calendar Properties:AutoArchive) this is naturally in a
proprietary format and you can't actually search the 'archive' without
opening up each item in the folder first.
I won't bother bringing up WHAT calendars of WHICH individuals need to be
retained for HOW long and WHY this requirement exists, but I'm sure others
in the Federal Environment (Agencies and Contractors alike) have an
appreciation of what I'm *NOT* talking about. Outside of this environment,
I'm sure this is an issue for others when it comes to legal holds, etc when
you may be requested to produce calendars of individuals detailing their
activities.
So my burning question is: HAS ANYONE found a way to do this, and would you
be willing to share what tools, methods or process you're using to do so?
Thanks
Larry
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--
*Lawrence J. Medina Danville, CARIM Professional since 1972*
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